Recruiting doctoral students

There are several things to consider when recruiting a new doctoral student. Here is a summary of the procedures for announcing and selecting doctoral students:

• Each department establishes a doctoral studies group (FUG), typically comprising the department responsible for doctoral studies, a supervisor representative and a doctoral student representative.
• The FUG proposes the establishment of a doctoral studentship to the Head of Department/Department Board. This occurs when finances and projects allow, usually on the initiative of individual researchers.
• Doctoral positions must be advertised locally on the department’s and University’s websites for vacant positions according to current regulations.
• The supervisor makes a selection of the applicants for the doctoral studies in consultation with the department’s doctoral studies group. The Department Board confirms this selection.
• When submitting the "Application for admission to doctoral studies", it is also certified that the announcement and selection have been carried out as above.
• Advertising is not required when admitting doctoral students employed by a principal other than the University, such as a region, municipality or company.
• Advertising is not required when admitting to the later part of doctoral studies.
• The Research Training Committee (KUF) admits the doctoral student.

Checklist for hiring a doctoral student

• Funding is available.
• The FUG proposes the establishment of a doctoral position to the Department Board.
• The Head of Department/Department Board decides on a doctoral position.
• The doctoral position is advertised (there are exceptions).
• The eligibility of all applicants is checked.
• The supervisor makes a selection among the applicants.
• The Head of Department/Department Board decides on the ranking.
• The highest-ranked applicant applies for admission to doctoral studies.
• The KUF processes the application at a regular meeting.
• Possible supplementation.
• The applicant is registered in Ladok.
• The doctoral student can be employed.